When you’re working in sales, you typically have specific goals to meet and targets to hit. Whether your goals are large or small, and whether you have 2 months left or an entire year to meet them, you know what those end numbers are - and they don’t fluctuate.
But here's the real question:
Do you know what you have to do to achieve them?
As any successful salesperson knows, you’ve got to start with a plan. You need to have a way to measure your progress as you go, so that you can ensure you remain on track. So what action steps should you be taking toward your end-of-year sales targets?
This can be determined based on analysis of the metrics you track.
All sales people should be tracking metrics, but with so many to choose from, how do you know which are most relevant to your role?
If you work from home or an office, and sell predominantly over the phone or online, your metrics will differ from someone who more regularly gets out in front of their customers.
And, if you’re an inside sales rep or leading an inside sales team, here are the metrics that you should be tracking as you prepare for 2020.
Sales activity related metrics
Progress toward your sales goals can be quickly measured by those direct daily activities you complete. As you work inside, a bit more emphasis should be placed on these activities.
How many activities you complete, and the efficiency at which you complete them, has a direct impact on how successful you are. Luckily, you have complete control over them.
1. Number of calls made + emails sent
You may make your initial outreach by phone and follow up over email, but whichever combination of the two mediums you engage in, you cannot expect to generate new contacts if you do not make those initial attempts.
How many calls you can make or emails you can send in an hour matters, because the more you make, the more likely you’ll actually connect with someone.
With Close app, you can accelerate communication using built-in automation tools like the Predictive Dialer. Predictive Dialing will dial multiple numbers at once and only connect you when it detects a real human pick up the phone.
This makes it easy to fly through an entire list of contacts at a rapid pace and without distraction—plus it's way better than listening to dial tones and voicemails all day.
2. Number of connections made
It’s great to see how many calls and emails you’ve logged, but it’s the efficiency of those attempts that truly matter at the end of the day.
How many people did you connect with right away? How many of those connections resulted in a conversation? How long did that conversation last? How many people responded to your email?
Those details need to be captured because from here, you can work backwards to determine how many calls/emails are required to make one new contact.
3. Number of meetings or demos scheduled
Ok, so you’ve made contact with some leads - now how many of those resulted in a booked demo/meeting?
You need to know how swift you are at turning a conversation into an actual meeting - whether that’s face to face, or over the phone. The difference between your initial chat and the meeting you’re scheduling is that the goal of the meeting is to further vet the prospect, introduce what you have to offer and see if your solution will be a good fit.
4. Number of meetings/demos completed
You’ve booked the meeting, but did you have it? Maybe it got postponed or cancelled. Maybe your contact didn’t show up. Booking a meeting and completing a meeting are not the same thing, so they should be tracked separately, for more accurate results.
If your contact is ghosting you, you can use Close app's built-in reminders to ensure you're following up with them regularly. Pair it with a set of follow-up email templates and you can be virtually hands off until the meeting is booked and completed.
Not using Close yet? Try it free for 14 days–no credit card required.
Pipeline management related metrics
When you’re in sales, you know that your pipeline is everything. It’s your agenda, it’s your workbook, it’s your center of intelligence.
Regardless if you use a comprehensive CRM system to manage your contacts, or a spreadsheet, this is how you know where things sit and what keeps you moving forward. You will use the results under this section to ensure that your pipeline is growing appropriately, in relation with your year-end target.
5. Number of opportunities created
Of those meetings you held, how many of them resulted in an opportunity? Remember, you didn’t know a lot about your lead prior to your initial meeting but, at this point, you should know whether or not they’re qualified to be added into your pipeline and moved toward that final sale.
This is another point where you can begin to reflect backwards and analyze - how many meetings did it take to source a single opportunity?
If you managed to close the deal in the initial meeting - good for you! That would count toward your number of deals closed, as referenced further below.
6. Number of quotes delivered
Perhaps your prospects have demonstrated further interest by requesting a quote. This would be marked in your pipeline and then tracked as you complete them.
Sales results related metrics
Now for the gravy.
Obviously, end results are key - this is what you’ve been working toward and why you’ve been tracking everything you’ve tracked thus far. Now it’s time to see if it has paid off and that you’re hitting those quotas.
7. Length of sales cycle
The length of your sales cycle is more important than you might think. It comes down to this question: Are your opportunities progressing?
If things are trending in the right direction, there’s no reason to have your deals linger. Get your prospects signed up, or get them to say no and move on.
Some further analysis, that will come into play here, is understanding what deals are of priority and if any are at risk (i.e. from being in the pipe too long, or due to its size). This will help inform what you do next.
If you're using Close, you can get a bird's-eye-view of your pipeline using the Opportunities tool. It'll rank your opportunities based on expected value, estimated close date, confidence, and more, making it easy to keep track of high priority deals.
If you’ve indeed gotten to this stage and red flags are flailing in the wind - it may be time for you to take a step back. You may be overdue pipeline review. Here’s how you can complete one:
8. Number (and size) of deals closed
So did you meet your targets? To provide accurate measurement of your end results, you will of course compare these to the goals you started out. Simple as that.
Ultimately, measuring your metrics in stages—activities, management, results—leaves you with a holistic view of your performance. It lays out what areas you’re excelling in, and which could be revisited and adjusted. This isn’t a bad thing, it’s all in the name of growth!
For future planning, you’ll also want to consider tracking longer-term trends by benchmarking your results against previous periods. This would provide great support in any upcoming salary discussions or when it comes time for awarding bonuses and other incentives.
Looking for some inspiration to keep you on track in hitting those targets? Sign up for your daily dose of sales motivation, where you’ll get a motivational video, quote and action sent to your inbox every day!