How to Create a Sales Plan: Tips, Examples & Free Sales Plan Template

How to Create a Sales Plan: Tips, Examples & Free Sales Plan Template

Tactics and strategies are great. But it’s not the same as having a fully developed sales plan.

The Internet is full of people who will tell you all about the success they’ve found from their strategies.

Have you tried personalizing your newsletter subject line? It can 5X your open rate!

We changed the color of our ‘Buy Now’ button and made $5m!

But these tips and tricks aren’t actual sales strategies. If running your business is a war, these are merely skirmishes. And just like you wouldn't start a war without a plan, you can’t start selling without a clear sales plan template to guide your business growth.

Business is like war in one respect. If its grand strategy is correct, any number of tactical errors can be made and yet the enterprise proves successful.” — Robert E. Wood, Executive and Brigadier General

To create real, lasting growth for you and your company, you need to create your own grand strategy. And that starts with a solid sales plan.

So, what’s your war plan? How do you build it (and stick to it)?

We’re about to take a deep dive into sales plans. By the end of this guide, you’ll be completely equipped to win, not just a few battles, but the whole fight for business growth. And we can't recommend it enough—grab our free sales plan template here in the Sales Success Kit today:

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What is a Sales Plan? (And What Makes for Successful Sales Planning?)

A sales plan is the "who, where, why, when, and how" that will guide you to hitting your sales goals. This is a month-to-month forecast of the sales you expect to achieve and how you plan to get there. It covers past results, sales operations, and how you plan to find, engage with, and sell to new customers.

Armed with the information you'll compile within your sales plan, you can quickly identify any upcoming problems, sales droughts, or opportunities—and then do something about them.

What a Sales Action Plan Can Do for Your Sales Team

If done correctly, the right sales plan template empowers you to spend even more time on growing and developing your startup, rather than responding reactively to the day-to-day developments in sales.

You’ll get:

  • Time-based goals with the steps to achieve them
  • A clear action plan with specific strategies proven to work
  • Purposeful tasks and daily activities for your reps to achieve
  • An easier view of how your sales team is progressing toward your goals

Sound exciting? Let’s jump right in.

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  • Templates
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...and more to help you set up strategic sales planning and goals for your team.

What’s in a Sales Plan? 6 Elements to Plan & Structure Your Sales Strategy

In basic terms, a sales plan template includes:

Each part of the sales plan naturally works itself into the next, starting with your high-level goals, then taking into consideration market factors, and finally looking at who you know, and how to find more prospects to help hit your sales goals.

Here are the key elements you’ll want to include in your sales plan.

1. Mission statement

What gets your sales reps out of bed in the morning? What’s the clear mission that pushes your team to keep fighting for that win?

Your mission statement is a concise statement of the ‘big picture’—the main idea and goal that you want to achieve. Think about your company mission and how the sales team forms part of that overarching goal.

2. Sales goals and revenue targets

A sales plan must include achievable sales goals and the targets your sales reps will be working to reach. Include specific metrics and KPIs, how these are performing currently, and what you plan to do to improve them.

This may also include information about your product’s pricing, planned discounts, and how your team can focus on the right customers to get the most revenue possible. Link these sales goals to the business goals your company is working to achieve.

3. Analysis of the target market

Your sales plan should clearly identify your ideal customer profile, as well as information about the target market and demographic you plan to sell to. Are you breaking into a new market? Are you targeting small business or enterprise customers? Give a concise description of your target audience and the stakeholders you’ll need to sell to.

4. Sales strategy overview and methods to reach target customers

This should include a brief overview of the customer journey, and how your salespeople will engage with new prospects throughout their journey to purchase. This includes setting goals for sales activities throughout the year and linking those activities to the end results you’re working towards.

You may also include information about the marketing strategy and lead generation methods being used to gather new leads, as well as actions that sales managers will take to support the team.

5. Use of resources and sales tools

How much does it cost your team to close a new deal? What is your budget for the sales team, or for sales tools?

Inside your plan, list the resources you have available to you, and how you plan to use them during the year. This includes monetary resources, as well as human resources.

Next, show how your resources will be used. For example, how much will you spend on sales tools? Which CRM software is your team depending on? Briefly explain how you plan to use each tool and why you’ve allocated resources in that way.

6. Sales team structure

The structure of your sales team includes which reps are available during what times of the year, their specialties and skills, and where they focus in the sales process.

How to Develop a Sales Team Structure (in Your Sales Plan) Group Session Image

Also, include information about the sales managers, their teams, and the incentives you offer your reps.

The Benefits of Sales Planning: 5 Reasons Why You Need a Sales Plan

Creating a sales plan from scratch can be daunting, and even with the right sales planning template, it can feel like a lot of work. So, why should you have your sales strategy written down and ready to act on?

Let’s talk about five benefits of sales planning that'll help grow your revenue.

Having Clear, Time-Bound Goals with Revenue Targets

There’s a reason they say, “A goal without a plan is just a wish.”

If you want your sales team to execute on and accomplish your sales goals, you need to have a plan in place. When targets are linked to specific timeframes and actions, your whole team will see how their individual work is involved in reaching your sales goals.

Outlining Proven Strategies, Processes, and Tactics to Hit Your Goals

Without a specific action plan in place, your team won’t be able to prioritize their time with the right sales tactics and strategies to hit their targets.

With a clear outline of the tactics that bring the most significant ROI for your team, each rep can get the best results for the time they spend selling.

Allocation of Internal Sales Team Resources Needed

With a business plan that takes into account the sales goals of the whole company, you can have a better perspective on where to allocate your resources.

Any good sales plan template includes information about how the sales team is organized. This helps your whole team stay focused on the deals that matter most, and the pieces of the sales process where they excel.

Tracking Sales Team Progress Toward Your Revenue Goals

As your sales team members are working hard to execute the plan you’ve put together, you’ll have a much clearer picture of how their individual efforts affect the overall goal.

Track their sales activity and link it to the sales targets you’re trying to achieve.

Specific Actionable Tasks for Every Member of Your Sales Team to Achieve

With an action plan in place, each team member knows what they’re supposed to be doing, and why they’re doing it. This keeps them motivated and helps them see how their individual efforts make a difference.

4 Types of Sales Plans (How to Choose Which Planning Style is Right for Your Sales Team)

It’s difficult to templatize a sales plan since every plan is unique to the business and team it applies to. So, what are some examples of the types of sales plans you might create, and how can you choose between them?

  • Revenue-based sales plan: If you’re aiming for a specific revenue goal, this type of sales plan will be focused on in-depth sales forecasting and specific actions to improve conversion rates and close more deals.
  • Sales plan based on the target market: If you’re selling to several markets that are vastly different from each other, you may want to create a different sales plan based on the market you’re targeting. For example, your sales plan for enterprise companies would be different from your sales plan for selling to SMBs.
  • Sales goals plan: A plan that’s focused on goals (other than revenue) may include hiring and onboarding, sales training plans, or plans to implement a new type of sales activity into your process.
  • New product sales plan: When launching a new product, it’s a good idea to develop a specific sales plan around the launch and continued promotion of this product. This plan may include finding and contacting strategic partners, building a unique value prop in the market, and creating new sales enablement content for the team to use when selling this product. This type of sales plan can also apply to launching new features in your SaaS product.
The Different Types of Sales Plans (and Examples of Each in Practice with a Template)

How to Choose the Right Sales Planning Style

Ultimately, this will depend on factors such as:

  • Your revenue goals
  • The resources at your disposal
  • Your sales team’s abilities and bandwidth
  • Your personal commitment to seeing this plan through

When you’ve determined who is involved in sales planning, how committed they are, and the resources you can use to make this plan happen, you can start building your own sales plan.

9 Steps to Create a Sales Plan That Will 10x Your Sales Team’s Results

It may seem like a lot of work to develop a sales plan at this point. But once you do, you’ll be in a place to take your sales (and brand) to the next level.

Let’s break down this process, step-by-step, so you can start achieving greater results.

1. Define Your Sales Goals and Milestones

With a sales plan, we begin at the end: an end goal.

Start by choosing the sales metrics that matter most to your overall business. This could be:

  • Annual or monthly recurring revenue (ARR or MRR)
  • Retention or churn rates
  • Average conversion time
  • Average conversion rate
  • Customer lifetime value (LTV)

It doesn’t matter so much which metric you choose—the important point is that it can tell you whether or not what you’ve done has been a success.

Next, look at last year’s forecast and results. Were you being realistic? How did sales revenue increase annually? How does that compare your company to the industry standards? Use this information to determine what realistically you can bring in based on the size of the market, your company goals, and the experience and resources available to your sales team.

After setting clear sales goals, it’s time to set milestones. This involves breaking that big number down into smaller expectations with strict deadlines. These should challenge and motivate your sales team, without being so difficult they kill morale.

set milestones in sales plan

Lean on your sales team during this process. After all, they’re in the trenches with you and probably have the best knowledge about your customers. Learn about what they do during the workweek to close deals. Ask how much they’re currently doing, and how much bandwidth they have to do more. This will give you a real, frontline take on what goals and milestones to set in your sales plan template.

Finally, create specific targets with clear deadlines. For example, to achieve a sales goal of increasing revenue by 15% YOY, you might set the milestone of increasing your customer base by 20%, or increasing sales by 50% for a specific product.

Brought together, these milestones inform and support your overall sales plan, giving you a clear, actionable workflow to hit your overall goals for the year.

2. Clearly Define Your Target Market or Niche

You need to know the market you’re in and the niche you’re going to occupy so you can properly position your business for growth.

What’s a business niche? It’s more than just what your business specializes in—a niche the space your business occupies, with your products, content, company culture, branding, and message. It’s how people identify with you and search you out over the competition.

As serial entrepreneur Jason Zook explains: “When you try to create something for everyone, you end up creating something for no one.

Don’t do that.

Instead, start by looking at a niche and asking yourself these questions:

  • How big is the market?
  • Is there a built-in demand for what you're selling?
  • What’s your current market position?
  • Who are your competitors? What are their strengths, weakness, opportunities, and threats?

If you’re stuck, start by going back to your own strengths. List out your strongest interests and passions. Pick a field where the odds are already in your favor—where you have a proven track record, more expertise to offer, an extensive contact base, and people who can provide you with intros.

These kinds of strategic advantages will amplify the results you're able to get from your sales plan.

Start with one product in one niche—you can always branch out to a complementary niche later. Sell beautiful, handcrafted tea cups? How about a booming doily business? Or customizable teaspoons?

A niche doesn’t limit you. It focuses you.

3. Understand Your Target Customers

Chasing the wrong customers will only waste your time and money, so don't allow them to sneak into your sales plan.

Your best customers are the ones that are successful with your product and see the ROI of it. Talk to them, and find out what they have in common.

While defining ideal customers depends on your company and market, here are some basic characteristics you’ll want to identify:

  • Company size (number of employees, number of customers, yearly revenue)
  • Size of the relevant department
  • Geographical information
  • Industry
  • Job title of your POC
  • Buying process
  • The goal they’re trying to achieve with your product or service

Also, don’t forget to think about whether they’re going to be a good ‘fit’. If this is a long-term relationship you’re developing rather than a one-night stand, you want to make sure you’re speaking the same language and share a similar culture and vision.

Use this information to build out an ideal customer profile. This is a fictitious organization that gets significant value from using your product/service and also provides significant value to your company. A customer profile helps you when qualifying leads and disqualifying bad-fit customers before you waste time trying to sell to them.

Sales Team Building an Ideal Customer Profile for a Sales Plan

Once you know the type of company you want to target with your sales team, it’s time to get inside their head. Start by hanging out where they hang out:

  • Are they on social media? What’s their network of choice?
  • Are they members of any Facebook or LinkedIn groups?
  • Can you answer industry questions for them on Quora or Reddit?
  • What podcasts do they listen to or what resources do they read?

Get in your customers’ heads and you’ll be in a much better position to sell to them.

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4. Map Out Your Customer’s Journey

The next part of an effective sales plan needs to address how that ideal customer becomes your customer. Do this by mapping out their journey, including actions and events during the different stages of the sales funnel:

  • Awareness
  • Interest
  • Consideration
  • Intent
  • Purchase
  • Post-sale

Set up a customer survey, or chat directly with your current, happy customers to gather valuable sales planning insights. Ask them:

  • When you became a customer, what did you want our product to do for you?
  • What features were important to you? Why?
  • What was your budget?
  • How were you solving this problem before using our product?

To fully understand their journey as a customer, you can also ask about past buying experiences:

  • When was the last time you bought something similar?
  • Was that a good or bad experience? Why?
  • What was the decision-making process like?
  • How did you evaluate different offers?
  • Which factors made you choose that particular solution?

Once you’ve identified the awareness, interest, and consideration stages, let your prospects and new customers build the rest of their roadmap by asking them: ‘what’s next?’

"What needs to happen to make you a customer?"

If, for example, they say they’ll have to get approval from the VP of Finance. Ask:

"Ok, and let's say he agrees that we're the right fit, what's next?"

We call this the virtual close, a way to put your prospect in a future-thinking state of mind that makes them imagine buying from you. Asking this question to several high-quality prospects will tell you those final few steps in the customer journey until they’ve signed on the dotted line.

Finally, piece together the post-sale journey. Once a prospect becomes a customer, what’s next? How do you enable them to use your product and be successful with it? What happened to create your most loyal customers? Understanding this piece of the sales process is essential to managing and increasing customer retention.

5. Define Your Value Propositions

You know your customers. You know their journey. Now, define where you fit in by looking at your competitive advantage. Fully articulating what sets you apart from the competition is a crucial element of your sales plan template.

Start by asking a few simple questions:

  • Why do customers buy from us?
  • Why do customers buy from our competitors and not us?
  • Why do some potential customers not buy at all?
  • What do we need to do to be successful in the future?

Remember that customers buy benefits, not features. When describing your value proposition, it’s easy to get caught up in talking about you. What you’ve made. What you do. Instead, flip the script and talk about what your product will do for your customers. A strong competitive advantage:

  • Reflects the competitive strength of your business
  • Is preferably, but not necessarily, unique
  • Is clear and simple
  • May change over time as competitors try to steal your idea
  • Must be supported by ongoing market research

For example, the competitive advantage of help desk software has nothing to do with its social media integrations and real-time ticket tracking. It’s the fact that it allows its customers to focus on creating a great customer experience.

Here’s the point: Focus on value, not features in your sales plan template.

Create Value Propositions to Create a Successful Sales Plan (Image of Planning)

Your competitive advantage will inform everything your company does moving forward, from marketing to product development. It’s a great example of where sales can influence the development of a product and the direction of a business.

6. Organize Your Sales Team

The way your sales team is organized can enable them to better serve their customers and bring new revenue into your business faster.

Here are three basic structures for your sales team:

  • The island: Individual reps work alone.
  • Assembly line: Each sales rep is assigned a specialized role such as lead generation, SDR (qualifier), Account Executive (closer), or Customer Success (farmer).
  • Pods: Each sales rep is assigned a specialized role in a pod, or group, that’s responsible for the entire journey of specific customers.

Think about the strengths and weaknesses of your sales team members, and how they will truly thrive as part of the team.

7. Outline the Use of Sales Tools

Now it’s time to think about the tools you’re using. Obviously, building out your sales stack is something that takes time and effort, but listing out that stack in your sales plan will help you avoid getting caught up with new tech that may or may not help your sales team.

Basically, you’ll need tools for these areas to cover all aspects of the sales process:

  • CRM software (like Close)
  • Lead generation and prospecting tools
  • Internal communication software
  • Engagement and outreach tools
  • Documentation software
  • Sales enablement stack

Think about how all of your sales tools work together through integrations and where automation comes into play to save your team time.

8. Build a Prospecting List

A prospect list is where we take all the theory and research of the last few sections of our sales plan template and put them into action.

At its core, a prospect list is a directory of real people you can contact who would benefit from your product or service. This can be a time-consuming task, but it's essential for driving your sales plan and company growth.

First, use your ideal customer profile to start finding target companies:

  • Search LinkedIn
  • Check out relevant local business networks
  • Attend networking events and meetups
  • Do simple Google searches
  • Check out the member list of relevant online groups

Target up to 5 people at each organization. Targeting more than one individual will give you better odds of connecting by cold email outreach as well as a better chance that someone in your network can connect you personally.

Remember, this isn’t just a massive list of people you could sell to. This is a targeted list based on the research you’ve done previously in your sales plan.

Once you have your list, keep track of your leads and how you found them using a sales CRM. This will keep historical context intact and make sure you don’t overlap on outreach if you’re working with teammates.

9. Track, Measure, and Adjust As Needed

Just because you’ve made a solid sales plan template to follow, doesn’t mean you get to sit back and watch the cash roll in.

Remember what Basecamp founder Jason Fried said about plans:

“A plan is simply a guess you wrote down.”

You’re using everything you know about the market, your unique value, target customers, and partners to define the ideal situation for your company. But yes, try as we might, very few of us actually see anything when we gaze deep into the crystal ball.

Instead, remember that your sales plan is a living, breathing document that needs to account for and adapt to new features, marketing campaigns, or even new team members who join.

Set regular meetings (at least monthly) to review progress on your sales plan, identify and solve issues, and align your activities across teams to optimize your plan around real-world events and feedback. Learn from your mistakes and victories, and evolve your sales plan as needed.

Track and Analyze the Data in Your Sales Plan Template (to Improve Results)

Final Tips to Create a Strategic Sales Plan That’ll Grow with Your Business in 2022

You’ve just discovered the basics—but I’ll bet you’re ready to go beyond that. Here are some final ideas that can take your sales plan from a simple foundation to a strategic, actionable plan.

Avoid Moving the Goalpost

For the most part, you want your forecast to be finalized and agreed upon within your sales plan template on a set timeframe so you can get onto the business of, well, business.

Avoid making adjustments to the goals outlined in your sales plan—even if you discover you’ve been overly optimistic or pessimistic in your sales planning. When you're developing your very first sales plan template, it's natural to be wrong in some of your assumptions—especially around goals and forecasting.

Instead of letting it get you down, remember that your sales plan should be a benchmark to judge your success or failure. As you see places where your assumptions were wrong, carefully document what needs updating when it's time for a revision of your sales plan.

Invite Your Sales Team or a Trusted Colleague to Challenge Your Sales Plan

Never finalize a plan without another set of eyes (or a few sets) coming in to have a look. Get an experienced colleague—an accountant, senior salesperson, or qualified friend—to review the entire document before taking it company-wide and solidifying your sales plan.

Your sales team is another strong resource for reviewing your sales plan. Ask their opinions, give them time to think about how it relates to their daily work, and come to an agreement about the key points that go into your sales plan.

Leverage Current Customer Relationships

Ultimately, almost all software companies end up getting ~80% or so of their new customers from their existing customers once they hit scale. From referrals. From brand. From word of mouth.” - SaaStr founder Jason Lemkin

Interview Current Customers to Test Your Sales Planning and Get More Results

You’re missing out on a huge opportunity if your sales plan template only focuses on finding new business leads. Word-of-mouth, introductions, and current customers can be your most solid lead for growth.

If you’re still early-stage, use your sales plan to show your team how to leverage their network to get intros to new prospects. If you’re later stage, you may even decide to build a referral program for customers that refer new leads that could benefit from your product.

Here are a couple of principles to include in your sales plan for referrals:

  • A good introduction is two-sided: As the person in the middle, you’re asking your client to vouch for you. If you already have a good relationship this should be a no-brainer. You provided value to them and they should want to help you in turn.
  • Stay in touch, even when they don’t buy from you: Ask how you can help or support them, even if they stop being a customer. It’s a small gesture that can pay off in the long run. Things don’t stay the same for long.

Identify Strategic Partners That Reach the Same Customers

Strategic partners are individuals, organizations, or companies that reach the same customers. Some people call these Complementary Service Providers (CSPs) as they aren’t the competition and instead offer some product or service that complements yours.

For example, if you’re selling a POS system for local stores, you could reach out to a retail organization like the California Retailers Association, or a respected local business consultant.

Plan to build your relationship with these groups through things like:

  • Writing for their publication
  • Giving speeches at seminars
  • Providing resources for their websites
  • Starting a mastermind group where you can swap contacts

Remember, you should be offering all of these services free of charge and incorporate that time investment into your sales plan template.

It’s all about providing value to complementary businesses and fostering a culture of growing together. The more you add value to the community, the more people will want to send leads your way.

Set Individual Goals and Milestones for Your Sales Team

We talked about creating milestones for your business, but you can take your sales plan to the next level by setting individual milestones for your sales team as well.

Set Individual Milestones for Your Sales Team to Succeed (Planning Image)

These individual goals need to take into account the differences in strengths, weaknesses, and skills among your salespeople.

For example, if someone on your team is making a lot of calls but not closing, give them a milestone of upping their close rate. If someone’s great at closing but doesn’t do much outreach, give them a milestone of contacting 10 new prospects a month.

Doing this will help your individual reps build their skills and contribute to their growth within the company as well as in their career.

Build a Winning Sales Plan and Hit Your Sales Goals

In most sales situations, the biggest challenge is inertia. But with a solid, detailed sales plan and a dedicated team with clear milestones in place, you’ll have everything you need to push through any amount of friction and keep on track to hit your goals!

All jazzed up and ready to put together your own sales plan? Download our free Sales Success Kit and access 11 templates, checklists, worksheets, and guides. All action-oriented and easy to use, so you can have your best sales year yet.

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