22 Sales KPIs Successful Sales Team Track in 2023

22 Sales KPIs Successful Sales Team Track in 2023

All the best sales teams in the world run on data. Unfortunately, almost all of them make the same critical mistake.

They track too much data and get lost in the weeds.

Unlike revenue, more isn’t always better when it comes to sales data. Once you start tracking and measuring every move your team makes, you will hit analysis paralysis. Instead of empowering your team to sell more, all those numbers and charts can slow you down.

You don’t need more sales metrics and data to wade through. You need the right sales KPIs.

Whether you’re a sales manager trying to get the most out of your team or a rep gunning for the top spot, you need to understand which sales performance metrics to track, why they matter to your company, and how to use them to drive performance.

In this guide, we’ll share everything you need to know about sales KPIs (Key Performance Indicators) and metrics and then highlight the top sales KPIs used by top sales teams to better court prospects, close more leads, and boost their bottom line.

What are KPIs in Sales?

Sales KPIs (key performance indicators) are the metrics used to track sales team performance and overall business health. They are generally attached to an overall business or team goal.

They are specific metrics your business uses to tell if things are heading in the right direction or if you need to change course. While sales KPIs are also sales metrics, not all sales metrics are KPIs.

Confused? It might be simpler than you think.

Sales Metrics vs Sales KPIs: What Are the Differences?

While many teams use sales metrics and KPIs interchangeably, there are a few key differences:

Sales metrics are data points that track sales performance either as an individual, team, or organization. A sales metric lives on its own. It tells you what happened--for example, "Our upsells increased from $200 per month to $2,000 per month from December to March."

Sales KPIs—or Key Performance Indicators—are specific sales metrics connected to one or more of your company-wide goals, priorities, or objectives. A sales KPI tells a story. It’s a metric attached to a goal and can be acted on much easier.

For example, you might want to track sales by region if you’ve launched into a new market and want to see how you’re performing. On its own, sales by region is a sales metric. But when used to track and optimize your performance in a new market, it becomes a sales KPI. It indicates your progress toward your company’s goal.

22 Essential Sales KPIs For High-Performing Sales Teams

When it comes to sales KPIs, no one can tell you exactly which is “best” for your company.

By definition, sales KPIs depend on your specific goals. Meaning what’s best for you won’t be what’s best for everyone else. That’s why we always say the best sales KPIs are the ones that empower your sales reps to do their best work.

Here are the best sales KPIs for growing sales teams to consider when tracking performance.

1. Monthly Sales Growth

activity-overview-comparison-close Sales KPI guide

If your business isn’t growing, it’s dying.

This sales KPI measures the increase (or decrease) of your sales revenue month-over-month. And while it’s one of the most important KPIs you can measure, you need to make sure you’re looking at it in the right context.

Why it’s so important to track your monthly sales growth: Using monthly sales growth as a sales KPI gives you actionable insights you can use to optimize your sales processes, strategies, and product priorities.

Who benefits the most from understanding this sales KPI? Sales managers use this sales KPI to track the results of their efforts and see where they need to change their sales funnel and process. While for sales reps, seeing monthly revenue growth can be inspiring and motivating.

2. Calls and Emails Per Rep (Daily, Weekly, Monthly)


If you want to use our AQC framework to build out a powerful sales funnel you first need to know what your reps are doing to bring in new leads. And that starts with how many people they’re talking to.

This sales KPI tracks the volume of calls and emails your sales team is making over days, weeks, and months.

Why it’s so important to track calls and emails per rep: Not only does this sales KPI tell you how active your sales reps are, but it also can indicate when something’s wrong in your sales funnel.

For example, using sales benchmarks like the 30/50 rule for cold emailing and calling, you can start to pick apart your sales funnel from the top down and find out where you need to adjust and optimize your strategies.

Or you might decide that increasing your reach rate is an important priority for your team, and thus look for a CRM with a built-in predictive dialer.

Who benefits the most from understanding this sales KPI? Sales managers and directors use this sales KPI to track team activity. While sales reps can use this as a sales productivity metric.

3. Sales Opportunities Created


It doesn’t matter how many calls or emails your reps are making if no one’s interested in what they’re selling.

This sales KPI tracks the opportunities your reps are creating so you can forecast future sales and potentially determine which opportunities are most worth pursuing. Think of it as the quality part of our AQC framework. At this point, you know your lead fits your ideal customer profile, they’ve responded to your outreach, and are ready for your pitch.

Why it’s so important to track sales opportunities created: Opportunities are the lifeblood of your sales team. By tracking this sales KPI, your sales team gains invaluable insights into their sales process, such as:

  • Are their outreach efforts working? Compare # of opportunities created to # of calls/emails per rep.
  • Are they reaching the right people? Compare estimated purchase value to # of opportunities.
  • Is their pitch effective? Compare # of opportunities created to # of sales made or trials started.

Who benefits the most from understanding this sales KPI? Sales managers use this sale KPI to see the health of the sales pipeline and make decisions about their overall sales process.

4. Monthly Onboarding and Demo Calls Booked

Not every customer will go directly from opportunity to customer. For SaaS companies especially, it’s most likely that your product will do some of the selling for you.

Put simply, this sales KPI tracks how many trial starts or demo calls your team and individual reps make.

Why it’s so important to track monthly trial starts and demo calls: This sales KPI is critical for closing deals. Leads who make it this far down your funnel are in a much better place to convert. Seeing how this metric changes month-on-month is a powerful way to track the health of your sales funnel.

Who benefits the most from understanding this sales KPI? Both sales reps and managers benefit from seeing their monthly onboarding and demo calls. Like most of these sales KPIs listed, this one gives individual reps insights into their processes, while sales management can use it to plug holes in their sales process and funnel.

5. Lead Conversion Rate

Sales KPIs Conversion Rate

This sales KPI answers one of the most important questions for sales reps: How many leads convert into sales?

While there are many ways to segment this data further (which we’ll get into), a high-level overview of your lead conversion rate is an important performance indicator for your entire team.

Why it’s so important to track lead conversion rates: Tracking your lead conversion rate gives you a proven plan for gaining future customers. You can work backward to track where current customers came from or use the ones you lost to understand why your process didn’t get them to convert.

More specifically, you can use this sales KPI to answer other important questions about your sales process, such as:

  • What’s the ratio between qualified prospects contacted and customer conversions?
  • When did qualified prospects fall off in your funnel?
  • Are you contacting the right leads?

Who benefits the most from understanding this sales KPI? Sales reps use the lead conversion rate to measure the effectiveness of their pitches and to adjust their process to target more qualified leads. The more you know about who converts, the more you can make sure you’re always targeting your ideal customer.

6. Sales by Contact Method

A closed deal is one of the best sources of sales data. And one of the best insights they can give you is: Where did this sale come from?

This sales KPI measures which contact methods are most successful for generating sales. Are you more likely to close a deal that came from a cold call/email or from an in-person meeting?

Why it’s so important to track sales by contact method: There’s nothing more powerful than a great first impression. By giving your sales reps the tools to understand which method of outreach is most likely to generate a sale, you’re putting them in the right place from the start.

However, as we’ve said before, context is king. When looking at this sales KPI, it’s important to also consider individual sales rep performance metrics. Some reps are simply more effective on certain contact methods, and you shouldn’t instantly change your outreach approach for your entire team based on this KPI alone.

You also need to consider the contact cost associated with this sales KPI. If you’re generating more sales from in-person meetings, but the associated cost is eating into your average profit margin, it’s probably not the best method for you.

Who benefits the most from understanding this sales KPI? Sales managers can use this KPI to change their sales process and target only specific leads. For example, decreasing the percentage of sales coming from low-yield, high-cost contact methods.

7. Average Conversion Time

Sales KPIs Average Conversion Time

How long does it take for a lead to convert?

This sales KPI gives you insight into the productivity of your sales funnel so you can make better decisions about how much effort you put into closing a prospect.

Why it's so important to track average conversion time: Time is money. And if you’re selling a SaaS product at $9/month but it takes upwards of 6 weeks to close a deal, you’re on the losing side of that deal.

When looked at in conjunction with some of the other sales metrics we’ve mentioned (such as lead conversion rate and sales by contact method), this KPI gives you a clear picture of your sales pipeline and if you’re on track to hit your sales goals.

Who benefits the most from understanding this sales KPI? Sales directors and executives at your company can use this KPI to forecast revenue, get insights into the funnel, and decide how to approach follow-ups with qualified leads.

8. Customer Acquisition Cost (CAC)

How much does it cost you to acquire a new customer?

This sales KPI tracks all the costs associated with bringing in a new customer (both in sales and marketing). And while it might sound simple, it can quickly get complicated depending on your product and your sales funnel.

For example, let’s say you use Facebook ads to drive customers to a landing page where they sign up for your service. If your campaign costs $15 per lead and results in a sale of a $20+/month product, you’ve got a winner.

Now, let’s say you’re a SaaS company with an inside sales team and an average conversion time of 60 days. Not only will you need to make sure that you’re properly calculating CAC based on that lead time, but you also need to include all of the other associated costs, like salaries, overhead, and money spent on tools.

Why it’s so important to track customer acquisition costs: Not every company can run at a loss for years on end like the Ubers and Teslas of the world. Instead, sometimes one of the most effective ways to increase sales revenue is to reduce costs. By understanding this sales KPI you’re able to determine which sources are worth your time and increase your profits.

Who benefits the most from understanding this sales KPI? Sales directors use this sales KPI to create a sales process that’s profitable and scalable. Spending more than you earn is the only way to ensure your company fails.

9. Customer Lifetime Value (LTV or CLV)

On the other end of the CAC equation is knowing how much is each customer worth?

This sales KPI measures how much revenue you get on average from a customer from the moment they start paying you to the moment they stop.

However, just like customer acquisition cost, calculating your LTV isn’t as straightforward as it might first seem. There are different models used to understand LTV, which all require you having a large enough sample size to make accurate assumptions.

If you do have enough supporting data, your teams can calculate the average revenue per unit or per user (ARPU).

If your average revenue per user is fluctuating, it is essential to assess sales activities and try to make informed decisions on what to improve. This would include analyzing marketing messaging and performance within your marketing teams.

Why tracking customer lifetime value is important: LTV allows you to predict your company’s future revenue and profit. Without understanding the value of a customer, you can’t make decisions about how much to spend acquiring them (CAC), how long to spend trying to convert them, how many leads to go after to hit your sales goals or the real impact of churn (lost customers).

Who benefits the most from understanding this sales KPI? Sales directors and executives use LTV to see the overall health of the company (or a specific product) in both revenue and customer retention. A growing LTV means you’re doing well. Whereas a declining LTV means things need to change quickly.

10. New and Expansion MRR

Where did your new revenue come from this month?

For SaaS companies, there are few sales KPIs more important than monthly recurring revenue (MRR). This sales KPI refers to the number of paying customers multiplied by the average amount paid.

Once again, it’s important to consider the context of MRR. When you’re looking at sales metrics tied to your company’s growth, there are two sources to be aware of:

  • New MRR is the additional recurring revenue you added this month (through new customer acquisition or lowering CAC)
  • Expansion MRR is the additional recurring revenue you added from existing customers who have upgraded their plans.

Why it’s so important to track new and expansion MRR: Modern SaaS sales teams need to know which way their MRR is trending in order to make decisions about their sales process. For example, If you implemented a new sales strategy and your MRR is declining, you’ll want to figure out why.

Who benefits the most from understanding this sales KPI? Sales directors and executives use MRR to track growth and make decisions about the company’s direction.

11. Pipeline Value

Sales KPIs pipeline value in Close

What’s the current value of all deals in the sales pipeline?

This sales KPI tracks the expected revenue from all active sales opportunities in a given timeframe. It gives you a “best case scenario” look at deals being negotiated so you can see if you’re on track to hit your sales targets.

Why it’s so important to track your pipeline value: You won’t hit your sales targets if you don’t have any deals in progress. By being able to get a quick read on your pipeline, deal status, and confidence, you’re able to see if your reps have a chance of reaching their goals.

Who benefits the most from understanding this sales KPI? Sales managers and reps can both use pipeline value to measure their performance and progress towards other sales goals.

12. Sales Targets

What is your sales team working towards?

This sales KPI compares closed deals over different periods of time and is a great way to motivate your sales reps and rally your team.

However, context is especially important when it comes to establishing sales targets. No one likes to feel like they’re constantly under-performing. And constantly pushing your sales team to hit unrealistic sales targets is a quick path to burnout.

Why it’s so important to track sales targets: Instead of throwing out sales targets that your team won’t hit, this sales KPI gives you historical data you can use to set attainable future goals that properly motivate your team.

Who benefits the most from understanding this sales KPI? We’ve already mentioned how sales managers and directors use this sales KPI to set sales goals, but it is also used by sales reps to track their productivity and progress each month.

13. Sales by Region

Digging into your sales metrics further can uncover incredible insights. A great one to start with is: Where in the world did your sales come from?

This sales KPI tracks sales by specific regions to tell you which markets are most receptive and valuable.

Why it’s so important to track sales by region: Every great sales process starts by understanding who your ideal customer is. And a major part of that can be where they live. Additionally, you might want to segment your sales data even further to track sales by demographics and other factors that help you understand your ideal customer profile.

Who benefits the most from understanding this sales KPI? Sales directors who craft the overall sales plan can use this KPI to see how specific campaigns are doing and help sales managers optimize their targeting.

14. Average Purchase Value

There are lots of levers you can pull to try and increase revenue. But one of the most effective is to sell more to each customer.

This sales KPI tracks how much, on average, each customer purchases. By incorporating this into your other sales strategies you can start to look for ways to incentivize customers to spend more.

Why it’s so important to track average purchase value: Smart sales teams focus on getting more revenue with less effort. By increasing the value of each purchase, you’re effectively multiplying the results of your sales efforts. Even better, a higher average purchase value can offset a high CAC as you can spend more to acquire a higher-value customer.

Who benefits the most from understanding this sales KPI? Sales directors and managers use this sales KPI to develop and optimize their sales process.

Pro tip: You can see this and other essential metrics in Close's Opportunity Funnel Report. Watch our on-demand demo to see how it works.


15. Average Profit Margin

While revenue is often what sales reps look at, profits are what matter most for growing your company.

This sales KPI looks at the average profit made across all products, services, bundles, and sales channels.

Why it’s so important to track average profit margin: Making a million-dollar sale on a product that cost you more than that to create, sell, and support isn’t a viable business model. By understanding and tracking your average profit margin, you can identify which products or offerings are truly the best for your bottom line.

Your average profit margin becomes especially important to track when you have a number of different products, dynamic pricing models, or if your sales reps have flexibility in giving discounts (which we don’t recommend).

Who benefits the most from understanding this sales KPI? Sales directors use this sales KPI to set sales benchmarks and track the true value of each product or service. It can also be used to see profits generated by individual sales reps or by specific customer locations and demographics.

16. Retention and Churn Rates

For modern SaaS sales teams, sales aren’t just about bringing in new customers but keeping them around.

This sales KPI measures and tracks lost customers and revenue over time. In real-world terms, it tracks customers who tried your product and then decided it wasn’t worth paying for (or not worth paying as much for).

There are many ways to measure churn (net churn, gross churn, month-to-month subscriptions, etc…) And this is another one of those SaaS sales KPIs that’s difficult to pin down. However, the easiest ways to think about churn is as:

  • Revenue Churn: The percentage of monthly recurring revenue (MRR) you lose from canceled services.
  • Customer Churn: The percentage of customers who leave your company in a given timeframe (such as one month).
  • Passive Churn: The percentage of customers who leave because of failed payments or expired payment methods.

Why it’s so important to track retention and churn rates: Every healthy business depends on maintaining a good customer base. Depending on which study you believe, acquiring a new customer can cost 5–25X as much as retaining a current one. While it’s a lot sexier to focus on growth numbers, tracking the status of customers you’ve already acquired is just as important.

Who benefits the most from understanding this sales KPI? Sales directors, executives, and the C-suite at SaaS companies use this sales KPI to track the overall company health. From a sales perspective, looking at your churn rates can help you identify better prospects (who are more likely to stick around) and identify the key moments when you need to “check-in” before they decide to leave for someone else.

17. Product Performance

Once you move beyond selling a single product or service, you’re bound to have ones that perform better (or worse) than the rest.

This sales KPI ranks your products by revenue performance so your sales team can see which ones are selling well (or missing the mark).

But remember, judging the worth of a product solely by revenue performance doesn’t make sense for every business model. For example, a low-price yet high-volume product or service might make up a good chunk of your sales but not be in the top 3 in terms of revenue.

Why it’s so important to track product performance: When you track product performance over time, you get insight into your sales strategies, market changes, and health (and desirability) of your offering. To make the most of this sales KPI, make sure to think about its context. A change in product performance might indicate a larger trend such as:

  • Did a competitor just release a similar product and steal some of your customers?
  • Have you been experimenting with different sales strategies or customer profiles?
  • Are there industry-wide changes that are impacting your sales?

Who benefits the most from understanding this sales KPI? Sales managers use this sales KPI to adjust their sales process and focus more or less on specific products. It’s also useful for executives and your product team to see if a once-popular product is dropping off in sales performance.

18. Sales Rep Productivity and Leaderboard

activity-comparison-close Sales KPI guide

At Close, we’ve always believed that the success of your sales team comes down to the success of your sales reps. The more tools you can provide to empower them to do their best work, the more revenue you’re going to bring in.

This sales KPI measures the effectiveness of each individual sales rep based on their activity and conversions as well as how it relates to the rest of your team. It’s a way to quickly see how your team is doing as well as create friendly rivalry and motivate your reps.

Why it’s so important to track sales rep productivity: No sales reps come into work wanting to do a bad job. But without insight into how they’re doing, it’s often hard to know when they need to put in the extra effort. What’s more, many sales reps are by nature competitive, and a little friendly competition among your sales team members can inspire people to perform better. By tracking sales rep productivity, you create a level of transparency across your team that builds everyone up and pushes them towards their goals.

Who benefits the most from understanding this sales KPI? Sales managers use this sales KPI to track the performance of their team and see who needs additional support. While sales reps use it to gauge their own productivity and see how it relates to the rest of the team.

19. Sales Cycle Length

Helps to understand the typical amount of time that passes from the initial contact with a prospect until the sale is made.

Sales teams will benefit from understanding the length or your sales cycle in order to calculate the average time between acquiring potential customers and tracking the total number of sales over a fixed period of time.

This KPI can assist you in establishing sales goals and estimating income, insights into the average amount of work and resources required to acquire a customer.

Why it’s so important to track the average sales cycle length: Knowing the average amount of time needed to close a deal over a specific time period, can help with planning and sales forecasting.

Who benefits the most from understanding this sales KPI? Sales leaders and managers use this KPI to help sales reps manage their targets and ensure a sufficient number of new customers are in their pipelines.

20. Number of Deals in the Pipeline

Monitor the total number of deals in a sales reps pipeline as well as across the team to make informed decisions when setting up and investing in new sales cycles as well as budgeting.

Why it’s so important to track the number of leads in your pipeline: Helps to gauge the overall quality and health of the pipeline and to assess if more deals are needed.

Who benefits the most from understanding this sales KPI? Sales managers and reps can actively work to increase the value and number of deals in their pipeline while reducing the sales cycle length.

21. MQL to SQL Conversion Rates

Measure which leads make it from marketing-qualified leads to sales-qualified leads to actual conversions.

Sales and marketing teams need to be aligned to define the ideal customer base as well as how to engage with them.

Why it’s so important to track MQL, SQL, and conversions: It helps ensure all channels work together to achieve an agreed outcome.

Marketing teams and sales teams need to work in harmony to ensure that leads from marketing move smoothly into SQL that are most likely to convert.

Who benefits the most from understanding this sales KPI? Marketing and sales teams will benefit from this KPI as it allows them to communicate and define the ideal customer and strategy.

22. Customer Retention Rate

Customer retention measures a company's ability to keep its customers and the income they generate over time.

Meeting a client’s needs on a continual basis is important for relationship management and future sales.

Why tracking customer retention rate is important: Managing client expectations and customer relationships is essential to building a company's reputation and revenue.

Who benefits the most from understanding this sales KPI? Sales managers will monitor how successfully the sales teams are managing the customer’s needs continuously.

Choosing the Most Important Sales KPIs for Your Industry

What you’re selling will determine how you approach your entire sales process and pick the KPIs to keep you on track.

Whether you sell online or offline, B2B or B2C, B2G or S2S, SaaS or e-commerce, sales data can help you optimize your process and keep growing. As always, context is king. But to help get you started, here are some of the most important KPIs for specific industries.

B2B Sales KPIs

Businesses are all trying to make money. And to make other businesses your customers, you need to prove that you’re giving them enough value.

That’s why in broad terms, B2B sales KPIs are mostly interested in any sales metrics that can tell them more about their customers' behaviors, trends, and buying practices.

The most important B2B sales KPIs are:

  • Average time to conversion
  • Sales rep calls and emails made
  • Sales rep productivity and leaderboard
  • Opportunities created
  • Quote-to-close ratio
  • Customer acquisition cost (CAC)
  • Sales by contact method
  • Sales by region
  • Qualified leads
  • Sales pipeline velocity
  • Sales targets
  • Sales team response time
  • Average purchase value
  • Average profit margin

SaaS and Other Software Sales KPIs

Few industries have embraced the power of data-driven sales like SaaS and software companies. For SaaS companies especially, the ongoing nature of their customer relationships means they need to be keenly aware of new acquisitions, churn, and customer satisfaction.

Successful SaaS and other software companies track and measure all aspects of their sales process, from generating new leads, to closing deals and maintaining customer satisfaction over the long term.

The most important SaaS sales KPIs are:

  • Monthly recurring revenue (MRR)
  • Annual recurring revenue (ARR)
  • Customer acquisition cost (CAC)
  • Customer lifetime value (LTV)
  • Customer retention and churn rates
  • Revenue retention and churn rates
  • Daily and monthly active users (DAU and MAU)
  • Product performance
  • Sales by location
  • All sales rep productivity metrics (including the number of calls/emails made, opportunities created, demos and onboarding calls booked, and conversion rates)
  • Average time to conversion
  • Pipeline value and velocity
  • Channel sales metrics (such as revenue from partner deals and margin by partner)
  • Net promoter score

Small Business Sales KPIs

Sales KPIs become incredibly important when you’re not doing the volume of business to make up for a few bad months. As a small business, you need as much information as possible to keep up to date with your business's health and status in the marketplace.

The most important small business sales KPIs are:

  • Cash flow forecast
  • Average profit margin
  • Revenue growth rate
  • Customer acquisition cost
  • Relative market share
  • Sell-through rate (sales vs. total inventory)
  • Average purchase value
  • Product performance
  • Customer satisfaction and net promoter score (NPS)

The Best Sales Analytics Tools and Software to Track Sales KPIs

Choosing the right sales analytics tool will instantly put you at an advantage. And while there are many options out there to choose from, the best sales analytics tools all have a few key features:

  1. Present data in a way that’s actionable, easy to understand, and up-to-date
  2. Give you a high-level overview of your pipeline for the entire team
  3. Measure the performance of your salespeople
  4. Allow you to use your sales data metrics however you want

With those criteria in mind, here are your top 5 options for the best sales analytics and sales metric tool:

1. Close: Actionable Insights into the Sales Metrics that Matter Most

Close is the CRM of choice for startups and SMBs, and our new sales KPI reporting features are no different. We moved away from never-ending dense graphs, segments, and data overload and instead present only the most important sales KPIs that drive real results. What's more, you'll find that our guided CRM implementation process is much simpler than what you've encountered with other tools.

Opportunity Funnel Reporting in Close Sales KPI guide

Besides giving you actionable insights right away, there are a number of reasons why Close’s reporting feature is the best sales analytics tool for your team:

  1. Understand and make sense of your pipeline: Sales KPIs are designed to move the needle. Close quickly shows you the status of deals in your pipeline and opportunities created alongside their source, history, and other customer data.
  2. Measure your sales reps' performance: Close’s reporting features give you insight into the health of your entire sales team. Get the big picture on your team’s performance, set benchmarks, and then dig into the details with emails sent, open and response rates, calls, and time spent talking to prospects all in one place.
  3. Control your sales data for deeper insights: Your sales KPIs have to align with your company goals. If those goals aren’t fully represented in Close, you can use our powerful API to use your data in either a custom dashboard, spreadsheet, or other BI tool.

2. Klipfolio: A Dashboard for Data-Heavy Companies

If you’re a company that deals with a lot of data and needs to keep it organized, another sales analytics option is Klipfolio. While not made specifically for sales teams, Klipfolio allows you to create custom dashboards for all your business metrics, from revenue metrics like MRR and LTV to customer satisfaction, efficiency, NPS, and even ad spend.


With Klipfolio's report engine, you can build custom reports and data visualizations using their report designer and report generator. Their reporting solution takes BI reporting with a metrics/KPI first experience where businesses can manage and track measures.

Download these data visualizations as images or PDFs for one-time sharing across social media and other messaging platforms, set up scheduled email snapshots or reports based on individual data visualizations or entire dashboards, or embed customized data visualizations into your website.

3. Looker: Explore Real-Time Business Analytics

Developed with usability for enterprise companies in mind, Looker is a cloud-based business intelligence (BI) platform designed to help you explore, analyze, and share real-time business analytics.

For large corporations that can afford spending a couple thousand dollars per month on BI platforms, Looker can be a viable option, as it allows you to drill into data across interactive charts and tables, and utilize the self-service features of filtering, pivoting, and the creation of visualizations and dashboards. With the creation of visualizations, there's a data scheme where you can drag and drop elements, assign roles, and more.


Looker also enables and streamlines collaboration among users—data and reports can be shared via email, URLs, or be easily integrated into different applications such as Excel, Google docs, and custom third-party applications.

4. Sisense: An End-to-End BI and Analytics Tool

Sisense helps data professionals and business users ingest, store, analyze, visualize, and report on data. Their data engine delivers query performance at scale for any type of workload, regardless of concurrency, size, or complexity.

Sisense for Sales Metrics and sales KPIs

Communicate insights effectively with Sisense's range of visualization options—including standard charts, statistical plots, maps, and more—or by building your own. You can explore and drill down to understand and uncover improvements.

Plus, share real-time insights with direct links through email, or even Slack. Embedded analytics allow teams to publish charts, dashboards, and more into web pages and applications.

5. Microsoft Power BI: Dive Deep into Your Data

Microsoft Power BI lets you create dashboards and interactive reports to visualize important metrics—quotas, market size, and opportunities, and the ability to drill down for more details. Simple drag-and-drop gestures allow you to find improvements, correlations, and outliers.

Power BI can be a good choice for companies already fully embedded in the Microsoft ecosystem for whom the $4,995 monthly bill for the Premium plan is not an issue.

Start monitoring your teams' opportunities, results, and overall efficiency—keep track of key metrics like win rates, number of wins, revenue, discounts, and more. Dashboards are refreshed with up-to-date data automatically, giving you instant insights. Blend your sales data with data from marketing, operations, customer service, and other functions to discover more insights.

microsoft-power-bi-opportunity-tracking-example Sales KPI guide

Setting up and Building Your Sales KPI Dashboard

Once you’ve picked a sales analytics tool that works for your sales KPIs it’s time to set it up.

While many analytics tools will give you a customizable sales KPI dashboard, we believe the best one gives you actionable insights you can use right away.

Activity Overview in Close - sales KPI guide

In Close, your sales KPI dashboard shows you everything you need to know about the health of your sales team and sales efforts.

In line with our AQC philosophy, this means sales metrics for Activity (number of calls and emails), Quality (opportunities created), and Conversion (leaderboard and revenue).

sales KPI guide: sales funnel

From here, you want to be able to compare sales metrics over time to see your progress towards your sales KPIs. In Close, you can segment all your data for time-based comparisons or compare numbers for multiple team members.


Tracking and Measuring Sales KPIs: Best Practices & Tips

As you track and measure your sales KPIs, you want to take special care to keep your data clean and actionable. This means picking the right KPIs and not getting overwhelmed with data. But just as important is to be able to understand your KPIs within the context of your company.

Here are just a few sales KPIs best practices to remember as you work with your dashboard.

  1. Set sales benchmarks: Sales metrics and KPIs don’t matter if you don’t know how you’re doing relative to other campaigns, competitors, or industries. If you don’t have historical data to pull from, we recommend using the 30/30/50 rule for cold calling and emails. In short, a successful sales campaign should have a minimum 30% open rate, 30% response rate, and a 50% conversion rate. Email response time is another important sales KPI -- aim for 1 hour or less to get a competitive advantage and close more deals.
  2. Know the people behind the numbers: It’s easy to get blinded by numbers. Too many startups focus on stats and figures and not the people behind them. But each data point in your sales dashboard represents a real customer. When using Close as your CRM, you have access to all your customer data alongside your reporting.
  3. Use clear sales metrics for each part of your funnel: One of the huge benefits of using sales KPIs is picking apart and optimizing your sales funnel. But you can only do that by clearly defining sales metrics and KPIs for each section of your sales funnel. Ensure you truly understand how customers convert before optimizing with data.

Sales KPIs Drive Growth – When You Track the Right Ones  

It’s a business cliche by now, but it’s true that you can’t manage what you don’t measure.

It’s impossible to be competitive today without an understanding of data. Sales metrics and KPIs give you hard data on what your team’s actually doing so you can make smart decisions, optimize your process, and close more deals. But they only work if you use them correctly.

As you go down the path towards setting the best sales KPIs for your team, remember to:

  • Choose sales KPIs that are actionable and reflect your company’s goals, objectives, and priorities
  • Pick the right sales KPIs for your business type, team size, role, and industry
  • Track sales KPIs and metrics using a simple, actionable tool

Tracking and measuring sales KPIs isn’t a guaranteed path to success. But without doing it, you’re going out blind.

If you want to learn more about how to measure the value of your products or services, check out our comprehensive guide on value metrics.

Want more advice on tracking and improving the performance of your sales organization? Download our complete Sales Library with actionable advice, templates, scripts, and checklists to help you and your team close more sales!